Presenting

Development Guild / DDI

Patrons

Blackbaud, Inc.

Grossman Marketing Group

Benefactors

CCS

Copley Harris Company, Inc.

Harvard University

Vital Data Management

The Wayland Group

Supporter Level

cMarket, Inc.

Convio

Crescendo Interactive.

DonorPerfect/ Softerware, Inc.

Lois L. Lindauer Searches

LTS LeaderBoard/ Metro Mini Links

Jaques & Company, Inc.

Qbase

Ruotolo Associates, Inc.

The Helen Brown Group LLC

WealthEngine.com

Presenter Information

In Advance of the Conference: User Account & Registration

We encourage speakers to register for this year's conference in order to enjoy the full array of conference benefits. A special registration rate is being offered for this year's conference for all presenters, speakers, and facilitators at the sessions, workshops and roundtables of $155, a significant discount off the full registration rate.

To receive this rate, you must register online before online registration ends on November 10, 2007. When you register, you will have the opportunity to share additional contact information, such as an assistant or coordinator. If you supply this information, updates and emails will also be sent to your additional contact, eliminating communication challenges in the final stages of the conference planning for both you as the presenter, and the conference committee contacts.

At The Conference: Speakers & Registration

Upon arrival at onsite registration, you will be directed to the Speaker Ready Room instead of general registration. You will receive any last minute information about your track presentation at the Speaker Ready Room as well as your conference badge.

The Speaker Ready Room will be open and available Monday, November 26 from 4-8 p.m. as well as November 27 (day of conference) 6:00 a.m. until 2:00 p.m.

You must be registered to receive your registration badge at the Speaker Ready Room.
Please note that online registration ends November 10, 2007.

Onsite Audio Visual

Adequate Audio Visual Equipment will be provided in each room for the presentations including audio / microphone (where required based on room and audience size), LCD projector with a remote slide changer supported by the presenter or presenting team. (Please note that dvd, slide projectors and overhead will not be automatically provided.)

Additional AV Equipment may be requested no later than November 10, 2007; however, the presenter will be responsible for the costs of additional equipment requirements.

Please note that speakers utilizing audio visual are responsible for bringing their own laptop, if they are using PowerPoint for onscreen presentation. Laptops will not be provided in the rooms.

Presentation Timing

In general, timing of presentation periods will be 75 minutes in length. We ask that your presentation start on time and end on time, and always include time for audience participation at the end with Q & A or discussion.

Suggested Session Format

• Timely, on-schedule beginning with 5 Minutes of Introduction by Session Presenter(s)
• Handouts are traditionally presented at sessions; prepare for maximum attendance + 20
• 50 Minutes of Workshop Content and Interactive Discussion
• 10 Minutes of Question and Answer - Timely ending

Suggested Workshop Format

• Timely, on-schedule beginning with 5 Minutes of Introduction by Workshop Presenter(s)
• Handouts are traditionally presented at workshops; prepare for maximum attendance + 5
• 50 Minutes of Workshop Content and Interactive Discussion
• 10 Minutes of Question and Answer - Timely ending

Suggested Round Table Format

• Timely, on-schedule beginning with 5 Minutes of Introduction by Roundtable Facilitator including collection of business cards and sign in lists
• Handouts are not traditionally presented at roundtables
• 50 Minutes of Facilitation at Roundtables; ask the expert format with an lively, productive interactive discussion
• 0 Minutes of Question and Answer - Timely ending

2007 Power Point Template for Audio Visual Presentations

In order to ensure consistency in 2007, as well as to respond to feedback regarding presentations from the 2006 Annual conference, we are requesting presenters to provide on screen Microsoft Power Point presentations in a consistent format.

By September 28, 2007, you will receive a slide template that includes:

• Title Slide for the Name of Your Presentation
• General Slide for All Other Slides - Slides must be prepared in Microsoft PowerPoint (U.S. letter size in landscape page layout)
• Please use Arial as the Conference Font Choice. If you do not use Arial, please use common fonts closely associated with Arial where possible and provide name of the font. - Please note that after you submit your presentation, the Program Chair will be adding a final opening or closing slide that acknowledges our conference sponsors on one slide.

As a guideline, we recommend the following format for timing and number of slides:

• 50 Minutes of Session / Workshop Content
• Title Slide on Arrival
• Timing
  -Each Slide = 3 Minutes / Maximum of 16/17
  -Each Slide = 4 Minutes / Maximum of 12/13
• Closing Slide as provided

Advance Electronic Presentation Submission: October 31

This year, speakers MUST offer handouts that are created using an AFP Powerpoint template. Presentations must be submitted and received in advance of the conference—no later than October 31, 2007. Presentations will not be accepted remotely by the Organizer after October 31st, and the Organizers will accept no responsibility for changes in presenter presentation if presentation is not submitted in advance. Additionally, delays in the presentation due to presentation changes will be the responsibility of the presenter.

This year, presentations MUST be submitted electronically via email, with the Powerpoint as an attachment and the following information in the body of the email. Please note, if a speaker is presenting in multiple tracks or multiple sessions, they will receive notification for each session separately.

Email : afp@nxtevent.com

Subject Line: AFP Annual Conference Presenter Submission; Track Title (e.g. Annual Fund), Presenter Name

In the body of your Email, please include:

• Track Title (e.g. Annual Fund, et al) - Track Chair who recruited you
• Timeslot of Presentation
• Title of Presentation
• Presenter Name(s)
• Email Contact Information
• Advance Contact Information and Housing Location while in Boston (if traveling)

Speaker Materials & Handouts

Each speaker is responsible for their own handouts including copying, delivery, and distribution at the conference in their track session. Volunteers and track chairs will be in the room to assist with distribution if helpful.

On or before October 30th, speakers will receive notification on the number of signs ups for their track sessions. We recommend that speakers prepare and bring for onsite distribution an amount equal to the sign ups + additional. We also recommend that speakers remember to bring extra business cards for distribution as necessary with the handouts.

Onsite at the Boston Marriott Copley, a small business center may be able to handle copying of speaker/presenter/workshop materials based on availability. Again, the cost of this is at the speaker/presenter/workshop expense.

A KINKOS FedEx is within walking distance of the hotel; please find information below. This information is subject to change by KINKOS FedEx so please call in advance or check online. Again, the cost of this is at the speaker/presenter/workshop expense.

Boston MA Copley Square
187 Dartmouth St
Boston, MA 02116-3502
Phone: (617) 262-6188
Fax: (617) 262-6265
Email: usa5123@fedexkinkos.com 

Material Format for Handouts

In order to ensure consistency in 2007, as well as to respond to feedback regarding handouts from the 2006 Annual conference, we are requesting presenters to provide printed black and white handouts in a Microsoft Power Point format.

•  For more information, utilize Help and search Handouts, Insert Notes, and other items directly on your Microsoft Power Point application
• Microsoft 2003 Quick Instructions:
  -Go to printer menu o Find “print what” and use drop down menu
  -Select Handouts
  - Select # of Slides on Handout (we recommend 3-4)
  -Select Horizontal or Vertical

Closing Note

Please note that the conference committee and organizers reserve the right to change and update information; please return to this page for updates as well as look for additional email communications.